Submissions

SYMPOSIA / ABSTRACT INFORMATION

 

Important Deadlines

 

 

Submission Information

Please register for the meeting before submitting an abstract. Make note of your registration confirmation number, which can be found in your registration confirmation email, as you WILL NEED THIS FOR ALL SUBMISSIONS. Once you have your registration confirmation number, you may access the different submission portals. Please note: Each portal will require you to create an account prior to submitting.

  • Symposium Submission Portal
  • Research Highlight Talk (RHT) and Trainee Highlight Award (THA) Abstract Submission Portal
  • General Abstract Submission Portal
    • Symposium session organizers should have affiliation or direct involvement with the U.S. BRAIN Initiative, whether federal or non-government. Session moderators and/or speakers do not need to be affiliated with or have funding from the U.S. BRAIN Initiative, whether federal or non-government.
    • Each federally funded BRAIN project team, including BRAIN-funded F32/K99 fellowship and Diversity Supplement recipients, is expected to submit one corresponding General abstract. Please coordinate with your lab and/or research team to ensure duplicate abstracts are not submitted. If you are participating in a large, multi-component/sub-project/site effort, multiple abstracts that address the different facets of your project may be submitted. All Federally and Privately funded BRAIN Initiative projects are strongly encouraged to submit an abstract for poster presentation, regardless of the stage of their research. If you are interested in being considered for a Research Highlight Talk (RHT) or a Trainee Highlight Award (THA), simply check the appropriate box in the Abstract Submission portal. Trainees are defined as high school, undergraduate, graduate, and medical school students, as well as postdoctoral fellows and medical residents.
    • All submitted abstracts must be categorized in one (1) of eight (8) areas of research. While we realize that many projects incorporate various categories of research, please pick the area that most closely aligns your work. These categories will carry into the organization of the poster session:
      • Icon for Cell Type Cell Type
      • Icon for Circuit Diagrams Circuit Diagrams
      • Icon for Monitoring Neural Activity Monitoring Neural Activity
      • Icon for Interventional Tools Interventional Tools
      • Icon for Theory & Data Analysis Tools Theory & Data Analysis Tools
      • Icon for Human Neuroscience Human Neuroscience
      • Icon for Integrated Approaches Integrated Approaches
      • Icon for Neuroethics Neuroethics
    • RHT and General abstract submissions are automatically assigned a poster slot. If you indicated interest in an RHT, the same abstract will be associated with your poster presentation, regardless of whether you are selected to give a talk. You do not need to submit an additional General abstract.
    • If you indicated interest in a THA, only abstracts selected for the award will receive a poster presentation slot.
    • Submitted symposia will be reviewed and evaluated by the meeting Program Committee. Session organizers of accepted symposia will be notified in late March 2021. Submitted RHT and THA abstracts will be reviewed, evaluated, and ranked by scientific program teams before the Program Committee approvals final speaker selection. Accepted RHT/THA abstracts will be notified April 12, 2021.

 

Diversity Statement: A growing body of research focused on the benefits of diversity shows that teams comprised of people from a variety of backgrounds and experiences produce better and more innovative products and ideas than a homogenous team. The National Institutes of Health, along with the other federal and non-federal organizations participating in the U.S. BRAIN Initiative, recognizes the benefits of a diverse workforce on scientific discovery, with a particular focus on enhancing the pool of individuals from backgrounds underrepresented in biomedical research. NIH recognizes that the value of conferences is enhanced when persons from diverse backgrounds and perspectives are included in all aspects of a conference and when attendees are assured of a safe, respectful, and inclusive environment free from discrimination, harassment, and other barriers that might prevent or inhibit one’s participation. Accordingly, we seek to nurture appropriate representation of women, underrepresented minorities, disadvantaged backgrounds and/or persons with disabilities as poster presenters and invited speakers in relation to their participation in the annual BRAIN Initiative Investigators Meeting.




Symposium Information

Deadlines:

  • Symposia Submissions: January 29, 2021 (11:59pm ET)
  • Symposia Selection: Late March 2021

 

General Information

You must register for the meeting and obtain a registration confirmation number before you can access the Symposium Submission portal. If you have not yet registered for the meeting, please do so now. Once registered, please check your email (including spam/junk folders) for the registration confirmation email. For support, contact BRAIN@infinityconferences.com.

 

Guidelines for Symposia Sessions:

  • Symposia are no more than 80-minutes in duration, including question and answer period. Symposia sessions will be held on each day of the meeting (June 15-17th) from 12:40-2:00pm ET. There will be other, defined times for networking/chat between speakers and meeting attendees.
  • Sessions should start with a 5-minute introduction of the session’s topic/speakers and end with 5-minutes for closing remarks and/or additional Q/A. Successful submissions will have an over-arching theme through which all pieces of content (presentations) contribute to a “big picture.”
  • Session Organizers should have affiliation or direct involvement with the U.S. BRAIN Initiative, whether federal or non-government. Session moderators and/or speakers do not need to be affiliated with or have funding from the U.S. BRAIN Initiative, whether federal or non-government.
  • Session Organizer(s) should review the sessions from the past 2 meetings ( June 2020 and April 2019 ) and try to avoid redundancy in their submission.
  • Proposals may NOT contain images, graphics, and/or figures.
  • Symposium proposals contain character limits that include spaces.
  • Symposium proposals are to be pasted as plain text into a text box.

 

Information Required:

  • The registration confirmation number of the primary organizer.
  • The names and emails of up to two (2) session organizers. The Session Organizers are not required to participate in the session as the moderator or speaker.
  • The title of the symposium session.
  • The first and last names, emails, and institutions of all session participants (moderators/speakers).
  • The overall objective(s) of the symposium session (max 1500 characters):
    • Number of speakers. Due to virtual meeting production limitations, the total number of speakers cannot exceed six (6), including the moderator. The Session Organizers are not required to participate in the session as the moderator or speaker.
    • Anticipated duration of individual presentations. Each talk is recommended to be <10-min in length to allow for audience engagement via discussion and Q/A.
    • Will a Panel be used?
    • Timing of audience Q/A
    • Intended audience and anticipated impact
    • Other details
  • A justification for the timeliness and over-arching theme or “big picture” of the symposium session (max 500 characters).
  • A brief description for use in the meeting program (max 500 characters).
  • Indication of whether the symposium includes areas and/or topics relating to the ethical implications of BRAIN-supported emerging neurotechnologies and advancements and their applications.
    • Indication if one of the speakers can discuss any ethical implications and/or whether you would like assistance with the integration of information on the ethical implications of your symposium topic(s), as appropriate.
  • Diversity Statement Checklist: Successful symposia submissions will include a diverse array of speakers. Please answer the following questions to the best of your ability. (max 500 characters): How have I included representation of women, minorities, those from disadvantaged backgrounds, and/or persons with disabilities in my speaker list? Have I considered institutional/geographic and career stage diversity in my speaker list? Who are alternate speaker(s) to invite (with equivalent qualifications), whose participation would improve diversity and inclusion? If there is no path to increase panel diversity, why? Is this an area where the U.S BRAIN Initiative needs to plan/perform additional outreach?
  • Confirmation that proposed moderator/speakers are available to both pre-record symposium presentation content and participate between 12:30-2:30pm ET on June 15th, 16th, and/or 17th, if the symposium is selected.
    • Successful symposia submissions will have confirmed the availability of their speakers, though Session Organizers must indicate that participation can only be confirmed by the Program Committee. Please note that the Program Committee may provide alternate speaker suggestions as a condition of acceptance, in an effort to balance the overall meeting program.

 




Research Highlight Talk Information

Deadlines:

  • Abstract Submission with consideration for Research Highlight Talk (RHT): March 15, 2021 (11:59pm ET)
  • Research Highlight Talk Selection: April 12, 2021

 

General Information

Please indicate your interest in giving a Research Highlight Talk (RHT) during abstract submission. You must register for the meeting and obtain a registration confirmation number before you can access the Abstract Submission portal. If you have not yet registered for the meeting, please do so now. Please check your email (including spam/junk folders) for the registration confirmation email. For support, contact BRAIN@infinityconferences.com.

Regardless of whether you are selected for a RHT, you are still expected to present a poster related to this abstract. You and the other members of your BRAIN project team do not need to submit another General abstract for this topic.

 

Guidelines for Research Highlight Talk

These talks are anticipated to be ~15-minute presentations, plus ~5 minutes for questions/answers. Talks should cover a federally or privately funded BRAIN Initiative project. If referencing one component/sub-project/site of a larger project, please be prepared to provide some context for the overall goal.

Submissions may indicate up to two speakers for a presentation. Experienced investigators are encouraged to consider sharing their talk with junior scientists. NIH BRAIN-funded F32 and diversity supplement recipients are eligible to be considered for Research Highlight Talks.

  • Speakers will be chosen by review teams and the meeting Program Committee after review of submitted abstracts.
  • Selected speakers will be notified by April 12, 2021. Talks must be recorded by May 14, 2021.
  • Research Highlight Talks will be broadcast on June 15, 2021 from 2:30-3:30pm ET. Speakers are expected to participate in the meeting during this time.
  • Selected speakers are still expected to present a poster of their project, in addition to the Research Highlight Talk. The primary speaker will be identified as the primary poster presenter. Posters must be uploaded by May 14, 2021.

All submitted RHT abstracts should be categorized in one of eight areas of research:

  • Icon for Cell Type Cell Type
  • Icon for Circuit Diagrams Circuit Diagrams
  • Icon for Monitoring Neural Activity Monitoring Neural Activity
  • Icon for Interventional Tools Interventional Tools
  • Icon for Theory & Data Analysis Tools Theory & Data Analysis Tools
  • Icon for Human Neuroscience Human Neuroscience
  • Icon for Integrated Approaches Integrated Approaches
  • Icon for Neuroethics Neuroethics

While we realize that many projects incorporate various categories of research, please pick the area that most closely aligns your work. These categories will carry into the organization of the poster session, and all submitted RHT abstracts should be represented by a poster, regardless of selection for a speaking slot. The meeting Program Committee will identify three cross-cutting tracks for RHT presentations that incorporate speakers across the eight categories after review of all submissions.

Because topic and speaker diversity are critical for an Initiative as expansive as BRAIN, we are unable to accommodate content or speaker changes after selection in April except under extraordinary circumstances. We encourage investigators to consider sharing their talk with a post-doctoral or other junior investigator on their project team. If you have specific questions related to scientific issues, please contact the program officer/manager at the appropriate agency for your award.

When preparing your abstract, please follow the formatting requirements outlined in the General Abstract Information.

 




Trainee Highlight Award Information

Deadlines:

  • Abstract Submission with consideration for Trainee Highlight Awards (THA): March 15, 2021 (11:59pm ET)
  • Trainee Highlight Award Selection: April 12, 2021

 

General Information

Trainees who are not BRAIN F32 or K99 recipients are encouraged to submit one abstract outlining their specific work on a broader BRAIN project if they wish to be considered for a Trainee Highlight Award (THA) (Presentation of abstract, poster, and highlight talk, may be eligible for honorarium).

Trainees are defined as high school, undergraduate, graduate, and medical school students, as well as postdoctoral fellows and medical residents.

Please indicate your interest in giving a THA during abstract submission. You must register for the meeting and obtain a registration confirmation number before you can access the Abstract Submission portal. If you have not yet registered for the meeting, please do so now. Please check your email (including spam/junk folders) for the registration confirmation email. For support, contact BRAIN@infinityconferences.com.

Only abstracts selected for a Trainee Highlight Award will receive a poster presentation slot.

Guidelines for Trainee Highlight Awards

  • F32 and K99 BRAIN fellowship recipients and recipients of BRAIN Diversity Supplements are not eligible for the trainee award.
  • Each trainee may only submit one abstract for consideration for this award. Trainees may also be the submitter for a Research Highlight Talk and/or General abstract on behalf of their BRAIN project team, but these are distinct abstracts that are expected to include work beyond the single trainee and will not be review for this award.
  • The THA abstract must convey the trainee’s specific contribution to their mentor’s broader BRAIN award. This abstract must be distinct from a Research Highlight Talk or General abstract submission.
  • All submitted THA abstracts should be categorized in one of eight areas of research. While we realize that many projects incorporate various categories of research, please pick the area that most closely aligns with your work.
    • Icon for Cell Type Cell Type
    • Icon for Circuit Diagrams Circuit Diagrams
    • Icon for Monitoring Neural Activity Monitoring Neural Activity
    • Icon for Interventional Tools Interventional Tools
    • Icon for Theory & Data Analysis Tools Theory & Data Analysis Tools
    • Icon for Human Neuroscience Human Neuroscience
    • Icon for Integrated Approaches Integrated Approaches
    • Icon for Neuroethics Neuroethics
  • Trainee award recipients will be selected by review teams and the meeting Program Committee after review of submitted abstracts in mid-April 2021, and if selected, will be invited to present their unique abstract, poster, and highlight presentation at the meeting.
    • THA presentations will be broadcast on June 16, 2021 from 2:30-3:30pm ET. Awardees are expected to participate in the meeting during this time.
    • If not selected for a trainee award, the trainee’s unique abstract cannot be presented at the meeting.
    • BRAIN projects are welcome to incorporate trainees in the submission of Research Highlight Talk or General abstracts, including presentation of associated material.
  • The trainee’s unique abstract/poster does not replace their mentor’s abstract/poster, which must be submitted via Research Highlight Talk or General abstract submissions.
  • There is no limit to the number of trainees per lab who can submit unique abstracts for the trainee awards, so long as each abstract identifies the unique contribution of a specific trainee to an overall BRAIN project.
  • Even if not selected for an award talk/poster presentation, all trainees are encouraged to attend the meeting and may support other presentation efforts related to their BRAIN project.

When preparing your abstract, please follow the formatting requirements outlined in the General Abstract Information.

 




General Abstract Information

Deadline:

  • General Abstract Submission: April 19, 2021 (11:59pm ET)

General Information

You must register for the meeting and obtain a confirmation number before you can access the Abstract Submission portal. If you have not yet registered for the meeting, please do so now. Please check your email (including spam/junk folders) for the registration confirmation email. For support, contact BRAIN@infinityconferences.com.

If you already submitted an abstract for consideration for a Research Highlight Talk or Trainee Highlight Award, do not submit a General abstract on the same material. Investigators who have multiple federally- and/or privately funded BRAIN Initiative projects should prepare at least one, separate abstract for each project.

Poster content (level of detail determined by submitter) will be available on-demand for the duration of the June 15-17 virtual event and for one year after the event. Poster presenters may request to have their poster removed on June 18th, but all abstracts will remain available on demand.

 

Guidelines for Abstract Submissions

Each federally- and privately funded BRAIN project team is encouraged to submit an abstract for the virtual event. Please coordinate with your lab and/or research team to ensure duplicate abstracts are not submitted. If you are participating in a large, multi-component/sub-project/site effort, multiple abstracts that address the different, major components of your project may be submitted.

 

Please review the formatting and requirements below:

  • Abstract addresses a unique BRAIN Initiative project or component of a larger project.
  • Recycled content from scientific meetings (e.g., Society for Neuroscience) are not appropriate unless they contain late-breaking results directly from the funded project (e.g., for projects entering their second year of funding).
  • Abstracts may be descriptive for newly funded projects. This serves to introduce you to the community.
  • Abstracts may NOT contain images, graphics, and/or figures.
  • All submitted General abstracts should be categorized in one of eight areas of research. While we realize that many projects incorporate various categories of research, please pick the area that most closely aligns with your work.
    • Icon for Cell Type Cell Type
    • Icon for Circuit Diagrams Circuit Diagrams
    • Icon for Monitoring Neural Activity Monitoring Neural Activity
    • Icon for Interventional Tools Interventional Tools
    • Icon for Theory & Data Analysis Tools Theory & Data Analysis Tools
    • Icon for Human Neuroscience Human Neuroscience
    • Icon for Integrated Approaches Integrated Approaches
    • Icon for Neuroethics Neuroethics
  • Abstracts are limited to 2200 characters, including spaces.
  • Abstracts are to be typed or pasted as plain text into a text box.
  • Abstracts will be used to create a digital (accessible online) abstract book that will be publicly accessible.

 




Guidelines: Posters

General Information

Poster presenters will have multiple options regarding how they can present their science, ranging from text, to static PDFs, to supplemental audio and/or video. Please check back in the section for detail in the months to come.

Graphic for Scientific Rigor Symbols

Display Your Scientific Rigor with Experimental Design Symbols

In effort to reduce text, details on experimental design and analysis are often left off PowerPoints and posters, but you did the WORK, so why not display those efforts? In collaboration with FASEB, NIH is encouraging poster presenters to display visual symbols in order to increase transparency and display your hard work in an efficient manner. Find the symbols here.